Articles of Incorporation for MobileJeepClub.com
Article I. Mission
Statement
1. MobileJeepClub.com (MJC) is a family oriented
club for Jeep enthusiasts located around South Alabama, Including Mobile and
Baldwin counties. MobileJeepClub.com is a not for profit organization organized
for the purpose of social and recreational enjoyment of Jeeps and the sport of
off-road adventuring.
Article II. Membership
1. Requirements for current or prospective members
include the following:
a. Core Member: Be the owner of a Jeep Vehicle.
Family members are eligible, max 2 per household. Second member must also own
and drive a Jeep.
b. Club Supporter: A person or business that may not own a 4WD vehicle but has
been recognized as a supporter of MJC. Honorary members must be voted in by a
majority vote. Honorary members do not have voting rights and may not hold a
club office.
2. Prospective Members must attend at least one monthly meeting and 2 club event
to apply for membership. In addition all prospective members are required to
read and adhere to all club policies for on and off the trail.
3. All members must conduct themselves in accordance with MJC Code of Conduct.
4. Members agree to remove club stickers and logos
from vehicle in the event they and/or the vehicle are no longer in the club.
Article III. Dues
1. Payable every March and cover a 12 month period.
Dues will not be prorated however new members joining within 60 days prior to 01
September will be given full membership for the upcoming year. Initial
membership dues are $35 and renewal is $25 thereafter. Second Family member dues
will be $10.
New memberships are entitled to one club windshield
banner, and one club t-shirt.
2. All dues are payable directly to the Club's Treasurer via cash or check only.
Any fees incurred from a bounced check must be reimbursed by the individual who
wrote the check and he or she must pay in cash thereafter.
3. Members with dues in arrears on April 30th will be removed from
the roster and member’s only section of the forum and will lose club privileges.
Additionally, they will be assessed a $10 late fee.
Article IV. Voting
1.
Voting is based on one vote per (Jeep) membership.
Family members are eligible to join, max 2 votes per household. Second member
must also own and drive a Jeep.
2.
Elections of Officers maybe conducted by proxy,
with votes being cast via email directly to the club Secretary. Proxy votes must
be received no later than 24 hours prior to the election date.
Article V. Officers and
Duties
1.
All officer positions will
be held for a one year term. Prospective officers must be a club member for a
minimum of one year in order to be eligible for a position. Elections will be
held at the May meeting with nominations closed in April.
2. New officers assume responsibility on June 1st.
3. All board members must attend at least 50% of all club meetings. In the event
that an elected Board member fails to meet his or her responsibility, the
membership has the right to request a vote to remove the officer from his or her
position.
4. There must be at least one officer present at all organized club events.
5. In the event that the President position becomes vacant for any reason the
Vice President will assume the position until the next election. Should the VP
or Secretary position become vacant someone will be appointed by the remaining
officers and maintain responsibility until a new officer can be elected. The
membership may choose to hold a special election early to fill the position or
wait until the May elections.
2.
Officer Positions include:
a. PRESIDENT:
i. Exercise general supervision of the club, club
affairs, and be the primary representative for the club in all formal
interactions with outside organizations.
ii. Conduct general membership and board meetings (as needed).
iii. Manage the club calendar of events and assure delegation of assignments to
event coordinators
iv. Act as administrator of club forum.
v. In the event of any tie vote, the president will decide the vote.
b. VICE PRESIDENT
i.
Act as President in the
absence of the President
ii. Assist the President in conducting club meeting, events and act as a club
representative with the community and supporting businesses.
iii. Assist in administration/moderation of club forum.
iv. Maintain responsibility as the club webmaster. This job may be delegated,
but the VP maintains responsibility.
v. Maintain copies of club
records
c. Secretary
i. Record minutes of all
club meetings and ensure they are posted in forum and website for review by
members.
ii. Maintain a copy of all club membership paperwork and rosters.
iii. Provide a copy of all documents to other club officers.
iv. Provide phone number list to members (willing to share their numbers)
semi-annually
v. Assist in administration/moderation of club forum.
d. TREASURER
i. Maintain all club finances. Receive and cash all
checks and present regular financial statements at club meetings.
ii. Assist in administration/moderation of club
forum.
Article VI. Club Funds
1. Membership dues and any other funds collected
will be used to pay for club logo stickers, website/forum maintenance. Funds may
also be used to provide for management of the club at the discretion of the
officers not to exceed the amount of $50 and all officers must first agree. Any
other use/expenditures must be approved by the membership prior to use.
2. Club funds will be used explicitly for the use of ALL members if voted on and
approved by at least 2/3 vote of attending members at a club meeting. Examples
include a club BBQ etc.
3. In the event of the disbanding of MobileJeepClub.com all club funds and
assets will be donated to a local charity organization. To be determined by
remaining club officers.
Article VIII. Club Meetings
1. Club meetings will be held on __1st
Thursday of each month__, at _the Moorer-Springhill
Branch of the Mobile Public Library__. In special circumstances, the
meeting day and time can be changed by a majority vote of the membership, on an
as needed basis.
Article VIIII. Amendments to Bylaws
2. With the exception of the clubs name, and
identity as a Jeep club, amendments can be made to the club bylaws as the
members see fit to change with a growing, active club.
3. Proposed changes must be submitted in the member’s section of the club forum
no later than 21 days prior to the meeting on which the bylaw changes will be
discussed and voted upon.
4. A two-thirds vote of the voting members is required to amend the bylaws of
MobileJeepClub.com. Bylaw changes become effective immediately as approved by
the membership. Proxy voting allowed per rules in Article IV sec. 2